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Inventory

This guide explains how Metrognome organizes physical spaces and equipment—from facilities down to individual pieces of gear. Understanding this hierarchy helps when setting up new locations, configuring access control, or tracking equipment.

The Hierarchy

Everything in Metrognome follows a top-down structure:

Location (facility)
├── Location Group (optional - for regional organization)
│
├── Resource (bookable space - studio, lounge, parking)
│   ├── Resource Group (optional - for access control)
│   │
│   └── Asset (physical equipment placed here)
│       └── Component (sub-item installed in asset)

Each level serves a purpose:

Level What It Is Example
Location A physical Metrognome facility "Metrognome Portland"
Location Group A way to group locations "Pacific Northwest"
Resource A bookable space within a location "Studio A", "Parking Spot 1"
Resource Group A way to group resources for access control "Red Wing", "Floor 2"
Asset Physical equipment at a resource "Fender Twin Amp", "Shure SM58"

Locations

Locations are the top level—each represents a physical Metrognome facility with its own address, timezone, and Stripe account.

What locations define:

  • Address and geographic coordinates
  • Operating timezone (critical for reservation times)
  • Default pricing rates (hourly and monthly per sq ft)
  • Insurance requirements
  • Stripe payment account
  • UniFi access group for members

When you create a location, you're setting up a new facility that can have its own resources, pricing, and access control configuration.

→ Managing Locations

Location Groups

Location groups let you organize facilities by region, city, or business unit. They're primarily for reporting and filtering—grouping "all West Coast locations" or "all partner venues."

When to use location groups:

  • Regional reporting and dashboards
  • Filtering the staff interface by market
  • Organizing locations for business purposes

Location groups don't affect access control or booking—they're purely organizational.

→ Managing Location Groups

Resources

Resources are the bookable spaces within a location—the things customers actually reserve. Each resource has its own pricing, availability, and configuration.

Resource types:

Type What It Is Bookable?
Studio Music rehearsal/recording room Yes
Equipment Rentable gear package Yes
Lounge Common area Sometimes
Parking Parking spot Yes
Storage Storage unit Yes
Other Miscellaneous space Varies

What resources define:

  • Name and description
  • Square footage (affects pricing calculations)
  • Hourly and monthly rates (can override location defaults)
  • Minimum booking duration
  • Peak pricing multiplier
  • Available booking types (hourly, monthly, tours)

→ Managing Resources

Resource Groups

Resource groups organize resources by physical location within a facility—wings, floors, sections, or entry points. They're essential for access control.

Group types and their uses:

Type Purpose Example
Wing Section of building "Red Wing", "East Wing"
Floor Vertical organization "Floor 1", "Basement"
Section Area within wing/floor "Recording Suites"
Entry Building entrance "Main Lobby", "Side Door"
Parking Gate Parking area entrance "Lot A Gate"

How resource groups work with access control:

When you create an access gate scoped to a resource group, anyone booking any resource in that group gets access through that gate.

Example: The "Red Wing Entry" door is scoped to the "Red Wing" resource group. Book any Red Wing studio → your code works on the Red Wing door.

→ Managing Resource Groups

Assets

Assets are physical equipment—the actual gear placed at resources. The system tracks full lifecycle from purchase through retirement.

Asset categories:

  • Instruments: Amplifiers, drums, cymbals, keyboards, microphones, speakers, mixers, monitors
  • Support equipment: Cables, stands, power equipment, hardware, cases
  • General: Accessories, access gate kits

What assets track:

  • Manufacturer, model, serial number
  • Purchase date, price, and vendor
  • Warranty expiration
  • Current condition (new, good, fair, needs repair, retired)
  • Status (active, maintenance, retired, disposed)
  • Placement history (where it's been over time)
  • Component installations (items installed into other items)

Asset placements:

Assets get "placed" at resources. A placement records:

  • Which asset
  • Where it's placed (resource or resource group)
  • Slot code (e.g., "AMP-1" for first amplifier slot)
  • When placed and when removed

This creates a full history of where equipment has been, useful for maintenance tracking and inventory audits.

→ Managing Assets

How It All Connects

Setting Up a New Location

  1. Create the location with address, timezone, Stripe account
  2. Create resources for each bookable space (studios, parking, etc.)
  3. Create resource groups for areas that share access points
  4. Create access gates connecting physical locks to resources/groups
  5. Place assets at resources (equipment in studios)

Booking Flow

When a customer books:

Customer selects Location
        ↓
Sees available Resources at that location
        ↓
Books a specific Resource for a time slot
        ↓
System finds Resource Groups containing that resource
        ↓
System finds Access Gates for the resource + its groups
        ↓
Customer's code gets programmed to all applicable gates

Physical Layout Example

Metrognome Portland (Location)
│
├── Red Wing (Resource Group - WING)
│   ├── Studio A (Resource)
│   │   ├── Fender Twin Amp (Asset)
│   │   ├── Pearl Drum Kit (Asset)
│   │   └── Shure SM58 x3 (Assets)
│   │
│   ├── Studio B (Resource)
│   │   └── ... equipment ...
│   │
│   └── Red Wing Entry (Access Gate → Resource Group)
│
├── Blue Wing (Resource Group - WING)
│   ├── Studio C (Resource)
│   ├── Studio D (Resource)
│   └── Blue Wing Entry (Access Gate → Resource Group)
│
├── Main Lobby (Access Gate → all resources)
│
└── Parking Lot (Resource Group - PARKING_GATE)
    ├── Spot 1-10 (Resources)
    └── Lot Gate (Access Gate → Resource Group)

Staff Responsibilities

Task Section When
Add new facility Locations New building opens
Configure studios Resources New rooms available
Set up access Resource Groups + Access Gates Configuring door access
Track equipment Assets Inventory management
Regional reporting Location Groups Business analysis